Office Manager

Job Description: Office Manager

Location: Arcadia, WI

Employment Type: 30+ hours/wk 

Position Overview

We are seeking a highly organized and detail-oriented Office Manager to join our team in Arcadia, WI. The Office Manager will oversee the day-to-day operations of the office, ensuring everything runs smoothly and efficiently. This is an exciting opportunity to contribute to the success of a growing business while enjoying the benefits of a smaller community with a low cost of living. The ideal candidate will have excellent communication skills, strong organizational abilities, and a proactive approach to problem-solving.

This job description outlines the essential responsibilities and qualifications for the Office Manager position in Arcadia, WI. This is a versatile role ideal for someone who is organized, detail-oriented and enjoys working in a fast-paced, dynamic environment.

Key Responsibilities

  • Office Operations: Manage the daily operations of the office, including scheduling, lab supplies, and maintaining a clean and organized workspace.
  • Administrative Support: Provide administrative support to the team, including answering phones, managing emails, preparing documents, and handling correspondence with our team.
  • Financial Administration: Assist with basic bookkeeping tasks such as invoicing, tracking expenses, and maintaining records of financial transactions.
  • Staff Coordination: Coordinate schedules for team members, plan meetings, and organize office events. Act as the point of contact for internal staff and external vendors. Coordinate when staff is needed to make and label products.
  • Customer Service: Handle customer inquiries, and provide exceptional service to clients, suppliers, and business partners.
  • Facilities Management: Ensure the office environment is positive, organized, safe, and functional. Liaise with external vendors for office equipment, maintenance, and supplies.
  • Human Resources Support: Assist with HR functions, such as onboarding new employees, and maintaining employee to-do lists.
  • Reporting: Prepare and submit reports on office activities, expenses, and operational performance as needed by management.
  • Problem Solving: Identify opportunities for improving office processes and suggest changes that will enhance productivity and efficiency.

Qualifications

  • Education: A high school diploma is required; an associate’s degree in business administration or a related field is preferred.
  • Experience: 
    • At least 2 years of experience in an office management or administrative role.
    • Background with farming preferred.
    • Experience with essential oils is a plus.
    • Experience with sustainability is a plus.
  • Skills:
    • Strong organizational and time-management skills.
    • Excellent written and verbal communication skills.
    • Proficient in Google (Word, Excel, PowerPoint, Outlook).
    • Familiarity with tools like Canva and Click Up.
    • Basic understanding of financial and accounting principles.
    • Ability to handle multiple tasks and prioritize effectively.
    • Problem-solving and critical thinking skills.
    • Personal Attributes:
    • Positive, friendly, and approachable with a customer-service mindset.
    • Self-motivated with a proactive attitude.
    • Strong attention to detail and ability to maintain confidentiality.

Benefits

  • Competitive salary based on experience.
  • Opportunity for professional development and growth within the company.
  • Flexible work schedule with some availability for remote options.
  • Unique employee perks

Work Environment

  • Location: Arcadia, WI, offering a quiet, small-town setting with easy access to nearby cities for additional amenities. Beautiful country office with great windows.
  • Company Culture: A collaborative and supportive environment where innovation, efficiency, and work-life balance are highly valued.
  • This position requires sitting, standing, and lifting up to 10 lbs overhead.

How to Apply

Interested candidates should submit their resumes, references, and a cover letter detailing their experience and qualifications to HR@drsarahsessentials.com. We look forward to finding a skilled Office Manager to contribute to our growing team.